
Portillo’s GBN Theatre Boosters Fund Raiser

Wednesday Sept. 11 McAlister’s Deli Charitea Event!

1/31/22 Booster Board Meeting Minutes
Glenbard North Theatre Boosters Meeting – January 31, 2022 – 6:00 PM
Present: Mary Ellen Graf, Christine Housour, Violeta Paunova, Nathan King, Chris McHenry, Christine Torres, Ronnie Bakir
President Report – Mary Ellen
- Minutes of December 6, 2021 approved – motion made by Christine Housour, seconded by Chris Henry, unanimously passed
- Will change time of board meetings to 6:00 PM
Faculty Report – Mr. King
- Auditions for studio play and musical were held – 83 students came out, typically have 110-130 for the musical
- No longer doing winter play
- Next year will be just 2 plays per semester
- Brunch dates: March 5, April 23 – will get us numbers of students attending
- Theatrefest canceled and we are no longer paying for Ruby
- Mrs. Orlin is directing the musical – looking for financial support from Boosters – estimated costs of $3000 for costume rental and $2000 for lighting rental – will get firmer costs for next meeting
- Women of Troy: March 10, 11, 12;
Treasurer Report – Chris
- $72 from sales of flash drive, memberships
- No activity in December
Committee Reports
- Membership – Christine
- Mary Ellen will check Paypal for payment from new member
- Membership received on January 25 – will accept child’s eligibility for scholarship
- Fundraising – Ronnie
- Proceeds from Texas Roadhouse – $23
- February – Village Tavern
- March 21st – 5-8PM – Chick-fil-A
- April – TBD
- May 4th – Culvers? Last day of strike for musical
- Brunch/Concessions – Ronnie
- No report
- Scholarships – Christine Torres
- Due date is March 1st.
- Need results by April 1st.
- Awards Night is April 20th – 7-9 PM.
- Website
Motion to adjourn made by Christine, seconded by Violeta, unanimously passed. Meeting ended 6:45 PM.
Next meeting: February 28 – 6:00 PM – Room 1414
Future meeting dates: 2022 – April 4, May 16
12/6/21 Booster Board Meeting Minutes
Glenbard North Theatre Boosters Meeting – December 6, 2021
Present: Mary Ellen Graf, Christine Housour, Violeta Paunova, Nathan King, Chris Henry, Kristi Hill
President Report – Mary Ellen
- Minutes of October 18, 2021 approved – motion made by Chris, seconded by Violeta, unanimously passed
Faculty Report – Mr. King
- Theatre Festival – District is paying for 50%. Cost per student was $254, now w/Boosters donation is $110. Food allowance – $31/day – money for 6 meals, but only need to get 4
- Ruby $589.27
- Donation would be direct payment to bus company – $2046 – North American Charter
- Pizza party on night of remount of Silent Sky for Festival – January 5th, performance at 7PM; pizza, water, dessert 6-6:30 PM; 44 people – about 13 pizzas. Motion made by Christine, seconded by Chris, to approve pizza party expenditures – unanimously passed.
- Spring play auditions in January.
- Next interest meeting is January 11th.
Treasurer Report – Chris and Violeta
- Chris presented Treasurer’s Report for August, September, and October.
- Beginning balance: $7,761.34. Ending balance: $10,478.64.
- Carwash made $1,827.00, plus $84.00 of money found at the carwash and not claimed; expense of $99.50 for pizza
Committee Reports
- Membership – Christine
- 25 regular members – 9 premier members
- Mary Ellen will check website for registrations.
- Fundraising – Kristi Hill
- December 18th – Chipotle
- January 22nd – Texas Roadhouse
- Brunch/Concessions – Ronnie
- Concession sales: Candy/water-$150, Photo sticks-$54, Raffe-$70
- Scholarships – Christine Torres
- Due date is March 1st.
- Website
Motion to adjourn made by Christine, seconded by Kristi, unanimously passed.
Next meeting: January 31, 2022 – 6:30 PM – Room 1414
Future meeting dates: 2022 – January 31, February 28, April 4, May 16
10/18/21 Booster Board Meeting Minutes
Glenbard North Theatre Boosters Meeting – October 18, 2021 – Meeting began at 6:34 PM and ended at 7:20 PM
Present: Mary Ellen Graf, Christine Housour, Violeta Paunova, Nathan King, Ronnie Bakir, Chris Henry, Kristi Hill
President Report – Mary Ellen
- Minutes of August 23, 2021 approved – motion made by Christine, seconded by Ronnie, unanimously passed
- 50/50 raffle permit has been applied for – Village should be acting on it at their October 18th board meeting
- Open positions – Vice President, Secretary, Website Technician: Once Mr. King’s new/former administrative assistant gets up to speed, can turn those duties over to her
Faculty Report – Mr. King
- Lots of kids are showing up for crew.
- Jill Moy is Mr. King’s new/former administrative assistant.
- Ruby cannot continue to work for us, so we will be paying her ¼ of what was budgeted. We need an invoice for her.
- Theatre Fest costs – if play is accepted, school will reimburse money. 24 students and 5 staff members have signed up so far. Bus cost is $3,828; student registration of $55/student – total $215; hotel – $5,542, IL – $105, donate – $100. Total $9,970 includes admission.
- No food included – hotel serves breakfast, lunch and dinner on their own. Cost is $407/student. If we bring a show, cost will be reduced to $287/student. (3 years ago was $270)
- Christine moved and Ronnie seconded that the Boosters make an initial donation of $3,000 for Theatre Fest costs.
Treasurer Report – Chris and Violeta
- Chris presented Treasurer’s Report for August, September, and October.
- Beginning balance: $7,761.34. Ending balance: $10,478.64.
- Carwash made $1,827.00, plus $84.00 of money found at the carwash and not claimed; expense of $99.50 for pizza
Committee Reports
- Membership – Christine
- 25 members – 9 premier members
- Will send out another burst
- Mary Ellen will check website for registrations.
- Fundraising – Kristi Hill
- Mr. King working on Bowl-a-thon.
- Kristi will look at restaurants and get a fundraiser together for November.
- Will check with Music Boosters so we don’t overlap.
- Will include Karen Nielson, Peg Mannion, Mr. King, and Mary Ellen Graf on emails re: fundraisers so we can publicize
- Brunch/Concessions – Ronnie
- The next brunch is Saturday, November 6th.
- Fall Studio concessions made $177.00.
- Scholarships – Christine Torres
- Not present.
- Website
- Mr. King’s new assistant, Jill Moy, can eventually be trained on website.
- For now, Mary Ellen will keep up to date and keep checking for registrations.
Next meeting: December 6, 2021 – 6:30 PM – Room 1417
8/23/21 Booster Board Meeting Minutes
Glenbard North Theatre Boosters Meeting – April 23, 2021 (Following Parent Information Meeting)
Present: Mary Ellen Graf, Christine Housour, Violeta Paunova, Nathan King, Ronnie Bakir, theatre parents
President Report – Mary Ellen
- Welcomed parents
- Asked board members to introduce themselves and talk a little about what they do in their role
- Described open positions – Vice President, Secretary, Fundraising
Faculty Report – Mr. King
- Mr. Lopez resigned, so Mr. King will be getting a new assistant
- Submitting Silent Sky to the Illinois Theatre Festival. Costs will be higher – bus will be 1 student/entire bus seat, hotel will be 1 student/room. School would help defray costs. Could take GBN buses instead of a bus liner.
- Will be using Ruby again.
- Carwash has been approved for September 11th. Tickets from Nicole, Mr. King will put online. Tickets sell for $5 each.
- Can do brunch. Boosters would wear mask and gloves and serve students.Use cafeteria, which has sneeze guards.
Treasurer Report – Violeta
- Preliminary budget estimating $5,450.00 in income from membership, fundraising, concessions, 50/50 raffle, flash drives, and cash box. Expenses estimated at $5,325.00 – scholarships, concessions, 50/50 raffle, Secretary of State, cash box, play/musical support.
- Chris Henry will be Treasurer next year. Violeta and Mary Ellen will make arrangements with BMO Bank to remove Violeta’s name and add Chris’s.
Committee Reports
- Membership – Christine
- Has membership forms.
- Will also have membership sign-up available on website, like last year.
- Fundraising –
- Can do carwash. Will purchase pizza for students. Mr. King will be present.
- Need Fundraising Chair.
- Will continue to do restaurant fundraisers.
- Brunch/Concessions – Ronnie
- Candy donated from a student’s parent to be used for concessions.
- Scholarships – Christine
- No report.
- Website Maintenance Technician
- Mr. King will ask his new assistant to work on website.
Next meeting: October 18, 2021 – 6:30 PM – Room 1417
1/25/21 Meeting Minutes
Glenbard North Theatre Boosters Meeting – January 25, 2021
Present: Nathan King, Mary Ellen Graf, Christine Housour, Violeta Paunova, Tina DiVarco
President Report – Mary Ellen
- Approved December 7, 2020 minutes. Motion made by Christine, seconded by Violeta. Unanimously passed
- Open positions – Vice President, Secretary, Webmaster – will continue to look for parents to fill these positions. Mary Ellen acting as Secretary and Webmaster.
- Tax exempt certificate renewal – allow for 90 days to receive certificate – has not been received yet
- Two commercials for production – one promoting Boosters and one promoting Chipotle fundraiser
Faculty Report – Mr. King
- Kids are having fun with 10 Ways play. Everything is on schedule. Kids are less stressed than with last production.
- Decision was made to cancel musical. Will host a virtual variety show April/May weekend. Audition will be a rough version of what kids want to do.
- Administration is meeting with various groups regarding groups meeting in person.
Treasurer Report – Violeta
- Ending balance: $9,268.49
Committee Reports
- Membership – Christine
- 2 more memberships, so essentially 11 memberships
- Mary Ellen will check website for additional memberships
- Fundraising – Tina
- February 20th (Saturday night of show) – Chipotle – 33%
- Mod Pizza – $130 profit
- Brunch/Concessions – Ronnie
- Scholarship
- Due date – March 1st
- Webmaster
- Mary Ellen will make some updates – add fundraiser, information on February production
- Maybe we should call this something other than Webmaster – might be less intimidating
- Maybe someone could also update Facebook (Glenbard Fine Arts)
Next meeting: March 1, 2021 – 6:30 PM