3/2/2020 Meeting Minutes

Meeting called to Order:  7:09PM

Prior Meeting Minutes  Approved:  Lori, Barbara

Attendance:   Ronnie, Lori, Violeta, Brian Mr. King, Mary Ellen, Christine, Tina, Karen, Nicole, Angela

President’s Report:  Nicole received notification that the Secretary of State was going to dissolve the GBN TB.  Upon further research, Nicole found that the SoS did not have correct contact information, was missing current reinstatement form and did not possess current THSB report.  Both Nicole and Violetta were in possession of appropriate documents and dates sent.  Due to this, Nicole paid out of pocket late fees to reinstate GBN TB.  Nicole will be reviewing and updating the President handbook.

Faculty Report:  Kids have been working very hard on One Night Only.  Matilda auditions have been fantastic.  Although less than 100 kids have applied (Legally Blonde applications – 175).

Treasure’s Report:   FEB2020:  include almost Maine $282 concessions, $208 50/50, $96 USB $100 memberships and $10 donation.

Portillo’s = $166.  Budget as of 2/29/2020 = $9302.24.

Discussed and approved to add the following to the ongoing budget:

One Night Only       $600

This line addition will appear in the 2020-2021 budget.

Fundraising:  Panera = $97.  March 27th fundraiser will be at Pizza Di Maria (carry out and delivery) 20%

Concessions:   After Almost Maine concessions cost = $600.  Approved purchasing baked goods for Matilda.

Scholarship:  Voting tonight.  Discovered that one (or more) scholarship essays were missing from the envelope.

Approved rescheduling the vote so to further research how many applicant essays might be missing.

Membership:  One premier/one standard

Web Page:  webpage up to date.  Suggested adding the donation link to all flyers.

Old News: Musical budget $2500, Mr. King is requesting $4400.  Unanimous vote approved additional $1500.

New Business:  Executive Board is in need of volunteers for next school yar.

Next Booster Meeting:   May 18th 6:30

Called to Adjourn:   8:24        

1/12/2020 Meeting Minutes

THEATRE BOOSTER MEETING MINUTES

January 12, 2020

Meeting called to Order:  6:32pm by Nicole        

Prior Meeting Minutes  Approved:  Violetta, Nicole 2nd

Attendance: Nicole, Violetta, Tina, Lori, Mary Ellen, Barbara

President’s Report:  Nicole acquired the two additional permits for the 50/50 Raffle needed for the last two productions.

Faculty Report:  Mr. King could not be in attendance.  Reminder, he has requested $4400 for Matilda (musical).  $2500 was budgeted

Treasure’s Report:   December balance = $9914.36. McCallister check came in, Aida concession = $180 and $6 donation.

                End of year comparison:  2018 = (931.79) vs 2019 = $1810.22

Fundraising:  Portillos Wed, Jan 15th – flyer now up on website.

                Tina is looking into Village Tavern, Culvers and Panda Express

                Briefly discussed the idea of an ice cream truck?  Utilizing ice cream truck at the carwash?

Concessions:  Budgeted $500 / to-date expenses = $475 

                Almost Maine Brunch Saturday, Februay 8th

Scholarship:  Two $500 winners, will need at least 3 non-senior parents to determine winners.  

Membership:  Awaiting report back from Mr. Lopez regarding membership forms submitted vs payment

Web Page:  NO donations made via the web page

Old News:  Additional funds requested for Matilda will be voted on at the March 2nd Booster Meeting.

New Business:  Booster vacancies for the 2020-2021 school year should be posted to the website and communicated to non-senior students/parents prior to the end of the 2019-2020 school year.

Next Booster Meeting:   March 2nd, 2020

Called to Adjourn:   7:25pm   

12/9/2019 Meeting Minutes

THEATRE BOOSTER MEETING MINUTES

Meeting called to Order:  12/9/2019 6:35 PM CT

Prior Meeting Minutes Approved:           Nicole Andrews, Mary Ellen Graf

Attendance:       Nicole Andrews, Mary Ellen Graf, Ronnie Bakir, Nathan King, Christine Housour, Lori Kent, Violeta Paunova

President’s Report:  Nicole

50/50 raffle – There is no fee (unless you need rush) an 3 permits allowed per schoolyear, however we must fill form and submit request to village for each production.  Nicole has submitted all required paperwork for remainder of year.  Permit has to have TB President or requestor’s name on the permit with C/O GBN Theatre Boosters.

Faculty Report:  Nathan

Almost Maine information:

  • 64 auditions, 16 cast
  • 102 sign-ups for theatre cast and crew for this production thus far
  • Most produced play in H.S. today, very good script/story that all can relate to
  • Same author as Love/Sick, however this one is set in suburbia

Treasure’s Report:   Violeta

  • Received McAlister’s Deli fundraiser check received/not yet deposited  $117.49
  • Bus check $1,500 provided to Mr. King for Jan 2020 theatre-fest
  • New request funding assistance for Flying apparatus company for Matilda Musical
    • Estimated cost is $4,460, GBN Theatre Boosters had budgeted for $2,500, the difference is $1,960.
    • All present verbally reconfirmed $2,500, and check can be sent to Mr. King whenever needed.
    • We decided to wait to see revenue reported from Almost Maine in Feb from USB/Concessions/50-50, before we make a decision on whether we are able to contribute more than $2,500 currently budgeted.
    • Thus, we will present and obtain vote at Mar. 2nd meeting.

Fundraising:  Tina (not present)

  • Nicole provided Tina’s report in her absence.
  • Tina is in communication with Portillo’s for the next Fundraiser dinner night

Concessions/Dress Rehearsal Brunch:   Lori Kent

  • Twelfth Night Dress Rehearsal was a success.  Many contributed food and we covered dietary restrictions as much as possible.   Plenty of food without an overabundance.
  • Lori will be purchasing a few items for concessions (Twizzlers, Kit Kats, etc) that we are completely out of.  I will purchase/donate better quality water bottles to reduce noise.
  • SignUp Genius will be posted for Aida Performance show in 1/5/2020 concessions.  No 50/50.
  • Almost Maine Dress Rehearsal – 2/8/2020 – plan to add 2 crockpots of soup to normal fair. 

Scholarship:  Violeta

•             After the meeting, Violeta brought scholarship information from last year and explained high level to Mary Ellyn Graf

Membership:  Christine

  • 29 members, 16 premium
  • Mr. Lopez to contact those Mr. King reported as sending in Membership forms, but have yet to send membership fee.

Web Page:  Brian (not present)

  • Donations button – Violeta to give Brian  routing information for bank account to hook to DONATE button.

Old News:

  • Promo sheet to put in acrylic frame on concession table
  • One Night Only
    • Mr. King to provide food – planning Rocco Vinos
    • Boosters collectively agreed to provide drinks and desserts

New Business:  

  • None

Next Booster Meeting:   

  • Jan. 13, 2020 6:30 pm
  • Mar. 2, 2020 7:00 pm, after Matilda Parent information meeting

Called to Adjourn:           Meeting adjourned at 7:21 pm