GBN Theatre Booster Meeting Minutes – August 27th, 2018

2018-2019 proposed budget

Meeting called to Order:  6:57pm Patty

Prior Meeting Minutes Approved:  Violetta approved, Lori seconds

Attendance:  Patty Glade, Nicole Andrews, Violetta Paunova, Lori Kent, Barbara Forsner, Brian Forsner, Mr. King, various parents from Info Meeting


President’s Report:  2018-2019 Executive Members Introduced


Faculty Report:  Mr. King: 124 students for fall play, closer to 135 students.  Additional staff member requested.  There may not be many technical needs this year but more professional assistance will be hired to help students.  Huge freshman this class with  lots of new members in general.


Treasure’s Report:  Violetta Paunova: Some final income numbers from last year:  Memberships=$380+Premier $1200 = $1580; concessions=$2122 – supplies = $1162.04, 50/50 raffle= $1448-$28.02=$1419.98, Fundraisers + Carwash = $3014.43 Misc. Donations= $925.  Flash drives 2017 purchase = $867 – sold $348.

2017/2018 – Final spent $10,419., generated $9,487.00

2018/2019 Starting bank $4200.

Proposed budget will be voted on at the next meeting.


Fundraising:  Lori Kent – First food fundraiser will be at Culvers, Monday 10/1 from 5-8pm.  Culvers offers a smaller percentage return but all customer sales are included in timeframe. Car Wash this year will again include all theatre participants – 9/15/18 ticket sales.  Additional food fundraisers are being planned/coordinated around each performance.  Ford drive fundraiser again in the Spring.


Concessions:   Lisa Oswald: Brunch every Saturday of dress rehearsal.  First brunch, 9/22 – food list will be created.  E-mails will go out asking for donations.  Initial e-mail will go to booster members that checked yes for brunch.  Also need concessions and 50/50 workers.


Scholarship:  Violetta Paunova:  $1000 Theatre Booster scholarship being offered again this year.  The scholarship is broken down into two scholarships at $500.00 each, parent needs to be booster member before January 1 of 2019 for this years recipients.


Membership:  Nicole Andrews: Theatre Booster membership form was available in the registration packets.  Difference between regular member and premier member – premier receives 2 tickets for each performance and is mentioned in the playbill.  Money collect from memberships goes back into the theatre budget to support the kids.


Web Page:  Brian Forsner:  Needs image assets for this year’s productions jpegs or pings.  Link to the membership form via GBN/Parent/Theatre/Memberships now working properly, Brian will fix it.


Old News: none to discuss


New Business:  Carwash, used to be THS only, now open to all theatre students.  Great fun!  Boosters provide Pizza. Boosters made about $1800 last year. There will be 5 tickets per student at $5 each.  CSYA football plays that day!!! –


Next Booster Meeting:   10/15 @ 6:30 room 1414


Called to Adjourn:   7:18pm Patty.

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