Theatre Booster Meeting Minutes October 16, 2017

Meeting called to Order: Patty @6:31PM

Secretary Report: Barbara

President’s Report: Patty –

The 8 following businesses gave monetary donations that were collected by Andrew Dumovich..Energy Wave, Sleepy Hollow; KR Tech Group, Itasca; Brian’s Plumbing and Sewer, Chicago; Sustainable Energy Engineering Group, Chicago; L W Electric, Harwood Heights; J&C Sheet Metal, Chicago; W.B.R. Roofing Company, Wauconda & Axios Architects & Consultants, Chicago. Total collected was $875.00 Business names will be added to the playbill under acknowledgements.

Minutes from last meeting, Violetta approves, Jenn seconds

Faculty Report: Mr. King – Elephant Man tickets available for purchase $8. Trying to save money with Elephant Man as ticket sales are down – any suggestions? Things are getting easier with Mr. Barone’s departure, slow process but kids are stepping in to take over. Schedule change for musical interest meeting. Finish auditions on 2/26, post cast list – Parent Guardian Meeting along with Booster Meeting on Monday, 3/6. TOUR!!! 6-7 booster meeting 7pm

Next Fall, moving studio production to the weekend after Homecoming, spread tech week out or no big hair for homecoming J

Treasure’s Report: Patty in Jenn’s absence: carwash monies were deposited October 1st and will be reflected in October report. Businesses that donated monies to Theater Boosters equaled $875.no business cards Committee Reports:

Fundraising: still need a chair. Carwash presales 1147 dollars, total 1831.81. Food fundraiser will be held at Panera on 11/15. Fliers will be in the programs at Elephant Man as well as an electronic flier will be posted. 20% back to boosters.

Concessions: Jennifer: No noise reported for Love Sic. Twizzlers, no bags, reminders to eat before returning.

Sending sign up genie for brunch, Jenn not attending brunch.   Patty and Barbara arrive at 9AM, 11/4.

Adding volunteers for concessions and brunch. Using donated chips for brunch.

Scholarship: still need a chair. Due to shift in school schedule, Award recipients’ info is now due to Mr. Healy April 3rd. Fine Arts deadline for scholarship March 1st. Propose changing booster deadline to 3/1 as well.

Plaque takes about a week or so to complete. Award ceremony is April 18th, senior awards night. New dates will be sent to Kim Munro and she will edit the scholarship application.

Membership – new members? Need to check 1416 box.

Web Page: Brenda – still needs Elephant Man graphics and she will update website.

Old News: t-shirts, graphic designer GBN not enough time or students, will look into different avenue. Spirit Wear – through GBN. Some companies will tie to your school, not fundraiser. Patty will send Johnson email. THS was on demand.

New Business: a proposed budget was generated. We compared last year’s budget to assist with 2017-2018 creation. Not balanced but shows income and estimated expenses for the year 2017-2018. $5500 will support the musical and remaining productions.

4G USB drives were purchased and will be utilized for still photos. If we run out of drives during a performance weekend, pre-purchase will be available. Link available Monday prior to show weekend. Looks like I’m loading the USB’s. J

Minutes from May of 2017 were incorrect. The following are minutes are what was written and the proposed and amended.

Original meeting minutes from May 2017: 

Change of the by-laws was officially put to a vote. 8 voting members were in attendance. 7 votes to approve the change of the by-laws, 1 opposed. Vote passed to no longer have two signatures on check writing. The complete wording of the official by-laws have been posted in previous minutes. The signed and dated new by-laws will be copied and each officer will receive a copy for their binders.

Amended and approved meeting minutes from May 2017:

Change of the by-laws was officially put to a vote. There were 11 people attending this meeting. 9 members that were in attendance were voting members. 8 votes cast to approve the change of the by-laws, 1 opposed. Vote passed to no longer have two signatures on check writing. The complete wording of the official by-laws have been posted in previous minutes. The signed and dated new by-laws will be copied and each officer will receive a copy for their binders.

Violetta approves, Barbara Seconds.

Budget: – table approval of budget till next month’s meeting due to low attendance.

Next Booster Meeting: December 4, 6:30pm – Room 1414

Called to Adjourn: 7:31 by Patty, Barbara seconds

Attendance: Mr. King, Patty Glade, Violetta, Barbara Forsner, (Jenn Flynn stayed to provide report then departed)